Mikayla Emsley Pillay
Administrator
Honeydew
Summary
Objectives I am an independent, self driven individual. I aim to maintain a career in professional business administration as a long term goal. Currently I aim to maintain a more growth intriguing form of employment to aid me in pursuing a career. I am geographically mobile and eager to build a future.
Overview
10
10
years of professional experience
2
2
Languages
Work History
Business Support Service Administrator II
BSG Africa
Rosebank, Johannesburg
09.2023 - Current
- General Adhoc duties: Answering calls and diverting effectively on Telviva One, Filing, responding to emails
- Planning and managing external and internal events
- Proving support to marketing, finance and people effectiveness team
- Managing diaries for capability leads and new grads
- Assisting with external university events and preparing merch
- Assisting the PA to the managing partner and liaising directly with the partner
- Providing feedback to ecosystem on growth expectations & from events
- Booking travel for the company when and if needed (accommodation, car hire & flights)
- Supporting the company on the Old Mutual project
- Setting up and planning of company training sessions
- Undergoing company training
- Registering facial recognition and granting access to the building
- Supporting/managing reception functions
- Loading purchase orders/expense claims on & submitting requisitions on Fraxion
- Office maintenance and repairs
- Weekly shopping and provision of office consumables.
- Data handling and management
- Supporting office cleaners and providing them with clear instructions on events and office management
- Reviewing and supporting with the allocation of Petty cash
- Running errands for any office matters
- Setting up and maintains consistency sessions for the company
- Greeting and entertaining guests
- Company attendance tracking
- Long Service awards surveys, letters and feedback collecting
- Supporting the CPT team on admin requirements
- Sourcing and maintain suppliers
- Effective training on office etiquette and procedures
- Booking and securing venues for events with comparisons and arrangements
- Assisting with interview preparations for upcoming joiners and new Grad students
- Providing work schedules to cleaners weekly
- Calendar management and planning minimum 2 months in advance
- Ensuring all admin procedures are followed and adhered
- Supporting on Learning & Development for the company
- Maintiang storerooms, in office and basement
- Managing deliveries
- Managing company apartments and upkeep of quality
Office Administrator
Ergon Equipment
07.2023 - 07.2023
- Generated comprehensive quality reports, presentations and spreadsheets, delivering to management within agreed deadlines.
- Coordinated weekly meetings and appointments for office staff.
- Greeted and welcomed visitors, alerting relevant staff of guest arrival.
- Assisted with calling suppliers for stock
- Counted stock in warehouse
- Assisted with client rebate statements
- Emailed clients and suppliers
- Created spreadsheets on excel for data organization
- Researched information on Auto gas
Front Desk Operator
CCG Systems (Pty) Ltd
09.2021 - 06.2023
- General adhoc duties ; filing answering phone calls, responding to emails, etc
- Managing the cleaning and driving staff of the company
- Arranging accommodation for drivers to submit bids as well as for consultants
- Procuring office groceries
- Tending to municipal clients and setting up lunches, training sessions
- Assisting the PA to CEO & COO on a daily basis
- Running errands for CEO, COO & all Company directors
- Being on standby on weekends to assist senior management
- Planning and assisting with company functions
- Assisting each department with relevant queries and tasks ( Development, Business Development, Marketing, Finance, HR and Admin)
- Booking flights and car hire for consultants & directors
- Ensuring the office is clean and tidy at all times to maintain a standard for high profile clients
- Assisting finance department with making payments to necessary suppliers
- Invoicing clients for financial services done
- Assisting all regional admins and managers with relevant tasks
- Procuring invoices, pricing for conferencing
- Preparing gifts and marketing material for conferences, municipal events
- Seeing to CFO's and senior management of municipalities when at head office for meetings/ Training sessions
- Dealing with supplier and client frustration
- Handled phone calls and directed them to the proper guest or department when the switchboard operator was not available.
- Provided work schedules for drivers
- Captured cashbook on Sage evolution
- Demonstrated consistent hard work and dedication to achieve results and improve operations.
- Identified issues, analyzed information and provided solutions to problems relevant to my position
- Registered clients on sage intact
Head Cashier
Golden Rose Restaurant
08.2018 - 04.2021
- Sushi Bar
- Responsibilities:
- Handling all cash and credit card payments
- Cashing up all day end sales
- Ensuring that all grievances with disgruntled customers are dealt with accordingly
- Training new cashiers and waiters
- Waiting tables and ensuring the reception, or and kitchen of restaurant is kept clean and up to standard as by the health protective services
- Report to company owner with formalities of each employees performance
- Work closely with the manager in maintaining the restaurant standard
- Handle disputes amongst employees
- Assisting in which ever area of service within the restaurant that was unattended
- Keeping a healthy working spirit to provide professional customer service
- Reliving from branch to branch depending filing in for people who are on leave
- Ensuring there is a balanced cash float everyday
- Stock take of all item in the kitchen and at the till
- Bar tending where necessary
- Assisting chefs in kitchen and at sushi bar
Secretary to Accountant
Mani Financial Serivices
02.2018 - 07.2018
- Keeping files organized and easily obtainable upon request of client
- Ensure the files are updated and priority information is easily accessible Company Secretary- Responsibilities:
- Obtain personal information from clients to register company through CIPC
- Provide each customer with the correct invoice for specfied service regarding company details
- Process each registration through CIPC
- Communicate with clients in order maintain the monthly fee payed by clients to CIPC VAT Registration- Responsibilities:
- Include using company information and personal details of clients to register companies for VAT though SARS
- Invoicing clients for spesific services and following up payments
- Receiving cash, EFT and internet banking payments
- Taking minutes of meetings
- Emailing copies of agendas, minutes, meeting invites
Filing Clerk
Brenako Financial Services
01.2015 - 12.2017
- Performed various administrative tasks
- Received call at the reception
- Filed each client's documentation accordingly
- Kept the office space neat, manageable and accessible
- Kept the les organized and easily obtainable on request
- Secretary of Company maintenance, Filing Clerk, Vat registration
- Answered all phone calls and directed them to relevant parties
Education
Certificate - First Aid
AETA Training Solutions
01-2022
Matric -
Victory House Private School
Health & Safety Representative
Absolute Health
Fourways, Johannesburg 04.2001 -
Fire Marshal
Absolute Health
Fourways, Johannesburg01-2024
Skills
Problem solving
Education
other,other
Additional Information
Willing to relocate.
Timeline
Business Support Service Administrator II
BSG Africa
09.2023 - Current
Office Administrator
Ergon Equipment
07.2023 - 07.2023
Front Desk Operator
CCG Systems (Pty) Ltd
09.2021 - 06.2023
Head Cashier
Golden Rose Restaurant
08.2018 - 04.2021
Secretary to Accountant
Mani Financial Serivices
02.2018 - 07.2018
Filing Clerk
Brenako Financial Services
01.2015 - 12.2017
Health & Safety Representative
Absolute Health
04.2001 -
Certificate - First Aid
AETA Training Solutions
Matric -
Victory House Private School
Fire Marshal
Absolute Health
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