Jaime Jane Aldan Itibus
Saipan
Overview
8
8
years of professional experience
Work History
Finance and Data Assistant
Saipan Chamber Of Commerce
01.2023 - Current
- Invoicing, collections, and account reconciliation
- Recording and updating incoming/outgoing financial transactions
- Preparation of invoices, statements, credit memos, and sales receipts
- Completion of event financials post each program, event, training, and membership meeting
- Monthly financial preparation and reconciliation assistance
- Active monitoring and pursuit of accounts receivable collections
- Maintenance of membership files, including financial documentation, contact details, engagement information, and membership types
- Support for tax preparation, including Monthly BGRTs
- Filing paperwork to maintain compliance with local and federal nonprofit regulations
- Attendance at committee meetings, accurate minute-taking, and follow-up on action items
- Basic administrative tasks and general business support functions
Administrative Officer
Office Of Grants Management
04.2023 - 09.2023
- Conducted compliance reviews to ensure adherence to relevant laws, policies, and regulations.
- Managed an entire grant lifecycle, from preparation to final close-out.
- Established and cultivated relationships with businesses.
- Developed and maintained a grant management system for funded grants, encompassing report due dates, budget adherence, impact assessment, and other grant requirements.
- Coordinated with the finance department to ensure accurate budgeting, forecasting, and expenditure tracking for grant-related activities.
- Procured and distributed relief supplies and essential items for the CNMI community during disasters, such as Typhoon Mawar, and maintained a inventory list to track movements and counts of goods.
- Provided writing support for various projects and departments.
- Utilized excellent writing, editing, and proofreading skills to generate engaging and error-free content.
- Supported multiple projects and departments with writing tasks.
- Ensured effective communication and collaboration across teams for project success.
Administrative Assistant
Department Of Public Lands
10.2022 - 03.2023
- Independently managed a variety of general office tasks, including basic clerical and secretarial work.
- Completed paperwork accurately and forwarded it to designated departments or staff members for processing.
- Organized computer files, sensitive documents, and home office supplies effectively.
- Handled photocopying, faxing, and scanning of office correspondence proficiently.
- Prepared materials for meetings, presentations, and training sessions efficiently.
- Ensured proper handling of sensitive and confidential business information in accordance with established procedures.
- Welcomed and directed visitors upon their arrival, guiding them to appropriate departments.
- Maintained and updated company databases while removing inactive account information.
- Responded promptly to requests to support the timely completion of critical tasks.
- Implemented a record filing system to enhance document organization and management.
PUA Coordinator
Department Of Labor
11.2021 - 09.2022
- Collaborated with external financial and banking institutions to track and resolve discrepancies in records.
- Generated audit reports, control summaries, and other documentation for senior decision-makers.
- Researched and applied scenario simulation and disaster prevention techniques to prevent technical and logistical problems.
- Conducted business process analyses on internal SOPs to design improvements and reduce waste.
- Determined internal audit scope to develop annual plans.
- Fostered exceptional relationships with internal division leaders to support collaborative remediation of business process faults.
- Conducted investigations to assess the effectiveness of existing accounting policies and control systems.
- Assisted with collections by identifying aged accounts and preparing correspondence to collect debts.
- Ensured client compliance with payment, reporting, and other financial requirements.
- Maintained accurate and up-to-date general ledger accounts and prepared balance sheets.
Payroll Coordinator
Imperial Pacific International
02.2021 - 11.2021
- Implemented efficient data entry and verification procedures to streamline payroll processing.
- Diligently audited employee timecards to reduce payroll errors and promptly addressed any discrepancies.
- Monitored tax deductions, benefit deductions, and garnishments to ensure accurate payroll disbursements.
- Stayed up-to-date on federal and state regulations related to labor laws and tax codes to maintain compliance.
- Compiled employee time, production, and payroll data from various records.
- Managed electronic timekeeping systems or manually collected and reviewed timesheets.
- Researched discrepancies in invoices and coordinated with division personnel for proper treatment.
- Tracked employee leave time, vacations, personal days, and sick days.
- Provided payroll-related information and answered employee questions while maintaining confidentiality.
- Updated payroll records by accurately entering changes such as exemptions and insurance coverage.
Administrative Assistant
Imperial Pacific International
02.2016 - 02.2021
- Processed correspondence, documents, and reports to assist clerical staff.
- Answered incoming calls and directed messages appropriately.
- Filtered incoming phone calls and emails, prioritizing high-level inquiries for executive leadership.
- Greeted visitors and directed them to the appropriate departments.
- Completed paperwork and forwarded it to designated departments for processing.
- Conducted research and developed related documents and reports.
- Created dynamic spreadsheets utilizing Microsoft Excel formulas.
- Established and maintained filing systems and basic databases.
- Handled photocopying, faxing, and scanning of office correspondence.
- Coordinated travel arrangements for senior leadership and staff.
Education
High School Diploma -
Marianas High School
Saipan, MP06.2014
Skills
- Team Development
- Well-Organized
- Team Leadership
- Microsoft Excel and Teams
- Dead-line Oriented
Timeline
Administrative Officer
Office Of Grants Management
04.2023 - 09.2023
Finance and Data Assistant
Saipan Chamber Of Commerce
01.2023 - Current
Administrative Assistant
Department Of Public Lands
10.2022 - 03.2023
PUA Coordinator
Department Of Labor
11.2021 - 09.2022
Payroll Coordinator
Imperial Pacific International
02.2021 - 11.2021
Administrative Assistant
Imperial Pacific International
02.2016 - 02.2021
High School Diploma -
Marianas High School
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